AI for Procurement—faster approvals, fewer
exceptions, cleaner vendor operations

Manufacturing teams lose time on email-driven coordination, manual documentation, and slow approvals. We automate intake, classification, extraction, routing, and tracking—so operations move faster with fewer errors and clearer accountability.

ISO-backed delivery

Security-first

Integration-ready

Outcomes manufacturing teams target with ApexIQ

Faster vendor request turnaround and cleaner routing

Reduced manual invoice/PO handling and data re-entry

Shorter approval cycle times with escalation controls

Lower exception rates through validation

Fewer follow-ups through automated missing-field detection

Visibility into bottlenecks: backlog aging, exception reasons, SLA compliance

Common pain points we solve

Exceptions aren't categorized or handled consistently

Vendor inbox overload and manual triage

Approval chains slow with poor tracking

Invoices/POs arrive in multiple formats

Missing references and incomplete fields cause rework

Manual follow-ups consume time and delay processing

Limited dashboards for cycle time and bottlenecks

Exceptions aren't categorized or handled consistently

Vendor inbox overload and manual triage

Approval chains slow with poor tracking

Invoices/POs arrive in multiple formats

Missing references and incomplete fields cause rework

Manual follow-ups consume time and delay processing

Limited dashboards for cycle time and bottlenecks

Use cases we automate

Vendor Email Triage & Routing

Classify vendor requests and route to the right buyer/team.

PO / Quote Document Processing

Auto-categorize requests, assign priority, route to the right team.

Invoice Extraction + Validation

Extract invoice fields, validate rules, and route exceptions.

Vendor Follow-ups for Missing Fields

Detect missing info and trigger templated follow-ups.

Ticket Creation + Assignment

Create urgent tickets and auto-assign unstructured context.

Exception Queue with Reason Codes

Central queue: "missing PO", "mismatch", "duplicate", etc.

Cycle Time & Backlog Dashboards

Fast guidance for internal steps and templates.

Approval Routing + Escalation

Route approvals and trigger escalation based on time/priority.

Procurement Copilot for SOP/Policy Q&A

Quick answers for approval rules, vendor processes, and templates.

Vendor Onboarding Document Workflows

Collect, validate completeness, and route for review/approval.

Vendor Email Triage & Routing

Classify vendor requests and route to the right buyer/team.

PO / Quote Document Processing

Auto-categorize requests, assign priority, route to the right team.

Invoice Extraction + Validation

Extract invoice fields, validate rules, and route exceptions.

Vendor Follow-ups for Missing Fields

Detect missing info and trigger templated follow-ups.

Ticket Creation + Assignment

Create urgent tickets and auto-assign unstructured context.

Exception Queue with Reason Codes

Central queue: "missing PO", "mismatch", "duplicate", etc.

Cycle Time & Backlog Dashboards

Fast guidance for internal steps and templates.

Approval Routing + Escalation

Route approvals and trigger escalation based on time/priority.

Procurement Copilot for SOP/Policy Q&A

Quick answers for approval rules, vendor processes, and templates.

Vendor Onboarding Document Workflows

Collect, validate completeness, and route for review/approval.

Before vs After

Compare the traditional manual workflow with AI-powered automation

Before (manual ops)

Slow, manual, error-prone

Issue / request arrives

Manual reading

Ask for missing PO

Forward for approval

Track in email threads

Re-enter data into ERP

Exception handling is inconsistent

After (ApexIQ automation)

Fast, automated, reliable

Intake

Classify & extract key details

Validate required fields

Route to correct owner / queue

Exception queue for uncertain cases

Automated follow-ups

Dashboards track cycle time, backlog & exception reasons

Deep dives (pilot-ready workflows)

PILOT WORKFLOW 1

Invoice Processing (Extract → Validate → Exceptions → Route)

PROBLEM

Invoices vary in format; manual entry causes delays and errors.

WORKFLOW

Invoice intake → OCR/parse → extract fields → validate rules (required refs, formats) → exception queue → route for approval/action → publish structured output.

WHAT YOU GET

Field map, extraction pipeline, validation rules, exception queue, audit logs.

PILOT WORKFLOW 2

Approval Routing + Escalation (Cycle Time Control)

PROBLEM

Approvals get stuck with no visibility.

WORKFLOW

Request/invoice/PO → route to approver → timers + escalation rules → alerts → closure tracking → dashboard reporting.

WHAT YOU GET

Approval flows, escalation policies, SLA dashboards, audit trails.

PILOT WORKFLOW 3

Vendor Inbox Automation + Follow-ups

PROBLEM

Vendor emails consume daily bandwidth, especially missing-info chases.

WORKFLOW

Vendor email → classify (quote/invoice/onboarding/status) → extract refs → detect missing fields → draft follow-up template → send/approve → track responses.

WHAT YOU GET

Triage rules, templates, routing, tracking.

Typical automated workflows

Vendor Email

Classify

Extract refs

Route

Ticket + SLA

Invoice PDF

Extract

Validate

Exception Queue

Approval

Publish Output

Approval Request

Route

Escalate

Track Closure

Dashboard

How we deliver outcomes

Our core capability blocks

AI Workflow Automation

Automate intake → classify → route → act → track SLAs

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ADP & Document Extraction

Extract fields from PDFs/scans/emails with validations and exception queues

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AI Agents & Copilots

Knowledge copilots and agents that retrieve answers and take controlled actions

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Custom Models & Fine-tuning

Higher accuracy and consistent outputs for domain-specific workflows

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Voice AI Systems

Speech analytics and voice workflows for call-heavy teams

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AI Integrations & Deployment

Production engineering: APIs, deployment, monitoring, security controls

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Systems we integrate withSystems we commonly integrate with

Document storage repositories

Approval tools / workflow engines

ERP / procurement systems

Email / inbox platforms

Ticketing/helpdesk tools

Internal databases/APIs for vendor/PO validation

Reliable automationHow we keep automation reliable

Confidence scoring + human review lane

Validation rules to prevent bad data

Exception queue with reason codes

Audit trails for routing and actions

Monitoring for drift and failures

ISO-backed delivery practices

View Security & Compliance

QUESTIONS

Frequently asked questions

Can we pilot with one document type first (e.g., invoices)?

Yes—start with one doc type and scale once extraction and exceptions are validated.

What happens when invoice data is missing or unclear?

It routes into an exception queue with reason tags and optional follow-up automation.

Do you integrate with our ERP/procurement system?

Yes—via APIs/webhooks/connectors depending on your environment and access.

How do you measure success?

Cycle time reduction, exception rate, backlog aging, and follow-up volume reduction.

Want to reduce procurement operational workload?

Let's discuss your specific workflows and how we can help.