Document Ops: Shipment Document
Extraction & Validation
Convert shipment PDFs and scans into validated structured data with an exception queue—reducing manual entry and document-driven delays across your operations.
Audit-ready, integration-ready
Common pain points we solve
BOL, AWB, POD, invoices, delivery notes, customs forms—often arriving as PDFs, scans, photos, or email attachments. Your teams spend hours on manual work that creates downstream errors.
Document Types We Process
Start with 1-2 types and expand once accuracy is validated
Where this fits
Ideal starting scope for a pilot implementation
Inputs & Outputs
What goes in and what comes out
What We Extract
Example fields per document type—start small and scale
Shipment Identifiers
- Shipment ID / Load ID / Booking No.
- AWB No. / BOL No. / Container No.
- PO / Invoice references
Parties & Locations
- Shipper / Consignee / Carrier
- Origin / Destination addresses
- Pickup / delivery location codes
Dates & Operations
- Pickup date, delivery date, ETA/ATD/ATA
- Weight, volume, package count
- Service level / mode (air/sea/road)
- Signature name (POD), delivery status
Validation Rules
This is where most "talk to PDF" tools fail. Your value is validation + exceptions—fewer downstream errors, less rework, and controlled uncertainty.
Required Fields
POD must have delivery date + consignee
Format Checks
AWB pattern, container number length, date format
Cross-field Consistency
Origin ≠ destination, weight > 0
Reference Checks
ID must match active load in shipment master
Duplicate Detection
Same doc uploaded twice flagged
Outcome
The Workflow
Step-by-step document processing pipeline
Intake
Doc arrives via email, upload, or shared drive
Understand
De-skew, de-noise, page split, quality check
Extract
Capture key fields using IDP pipeline
Validate
Required-field checks + formatting + consistency
Route
Route low-confidence for human review
Take Action
Structured output to TMS/ERP/helpdesk
Track
Accuracy trends, exceptions, processing time
What ApexIQ Delivers
Integrations & Data Sources
We integrate based on your stack
Accuracy & Safety Controls
Built-in safeguards and quality measures
Realistic Positioning
Safe + Honest
Straight-through processing for routine documents
Most routed through exceptions—no fake claims
Pilot Plan (2–4 Weeks)
A proven timeline to get you to production
Success Metrics
What we measure and what you can expect
Pilot KPI Targets
What We Need From You
Client checklist to kick off the pilot
Want to reduce WISMO calls and automate pickup scheduling?
Book a consultation or request an assessment—we'll scope the first 6–8 intents and integrations needed for a safe pilot.